What was once a gadget is now becoming more the norm
Existing technologies are widely used and form a part of our everyday. Your smart phone can act as a payment device and you can access public transport using it. A large number of restaurants, hotels and bars have an app so you can order your food and drink. I was even able to download an app for my food, drink & ice cream at our local drive in move. These apps are flexible, easy to use and accessible, no longer a gadget?
Let’s apply this to the office.
How can this work in my office space?
There are a number of apps with different features and add-ons and depending on staff numbers and budget they can be adapted to fit around you. The two key things to bear in mind; firstly, they are apps so do not need to be incorporated into the existing IT equipment or servers and secondly you control the settings, so for instance you can select certain people who can book, say the Board room.
Desk bookings are very easy, they are similar to booking a seat on a flight, you get a floor plan and book an available desk, as the controller you can block desks off or only allow staff to sit in pre-allocated areas. The added advantage of the desk booking is you can then alert your clean team to the desks that have been used and only once they have been cleaned are they available for re-booking, alternatively, if you have adequate desk numbers, those desks could simply not be available for 72hrs.
With more companies contemplating staff returns around days they need to meet with colleagues meeting room bookings are going to need closer management. The app systems can incorporate meeting room bookings which have a similar feel as the desk bookings with all those advantages, in addition should a room be not needed it can quickly be flagged up as available.
These apps can also be used for booking car parking spaces or bike rack spaces allowing for staff to make a return to the office without the need for public transport or concerns about using public car parks.